Keep your sensitive documents and files safe preventing any unwanted access

You frequently need to distribute files to clients and coworkers as an employee or small business owner. But is the method you use right now to distribute data secure? Do you give a fig about the confidentiality and protection of vital documents?

What is Secure File Sharing?

Sending files to another person is known as file sharing. You presumably used to accomplish this by attaching them to emails in the past. These people might make modifications to the files after receiving them and then send them back to you.

You may have even utilized a file-sharing website. These two approaches each pose a number of security risks.

When files are shared securely, they are shielded from internet risks and only available to those who have been given permission by the file owner. Cloud storage services offer secure data sharing and protection with the following security features:

  • access through permission;

  • password protected access;

  • file encryption;

  • monitoring of suspicious actions during login;

  • checking for viruses;

  • detection of malicious programs with a ransom demand;

  • two-factor authentication;

  • limited time sharing link.

Only those with authorization can access the file thanks to these characteristics. They also aid in safeguarding files from viruses, hackers, and other internet dangers.

Which file formats do you wish to safely share?

It’s best to protect any files you share internally or with clients. Any company files can be shared, including:

  • legal information;

  • financial data;

  • information about the personnel and employees department;

  • private information of employees;

  • secret projects;

  • merger or acquisition plans.

Secure file sharing protects files from unauthorized access, hackers, viruses, ransomware, and online threats.

Ways to Securely Share Files

The first way is to save your files in VDR, that you can download here Small firms are the target of cyberattacks in 58% of cases. Cloud storage companies are well aware of this problem and understand how important data and file security is. Many of them provide the following capabilities to protect your files.

password security. Links to password-protected files can be sent. The only people who can access them are the recipients who have the password.

Link that expires soon After a predetermined amount of time, access to these connections is terminated. For a little time only, recipients can view files using this link.

various permissions You may control who can see, comment on, modify, and share files by setting access rights. You can, for instance, grant access to a single individual, a group, business personnel, or everyone.

Version history. A file that you’ve shared is vulnerable to unauthorized alterations. You may go back in time to a prior version of a file using version history.

Basket. A file could get unintentionally deleted. The files in this situation can be recovered from the recycle bin.

protection from file deletion in bulk. There’s a chance you’ll unintentionally destroy plenty of data. In this case, the cloud storage company will provide the proper notification along with directions on how to retrieve the data.

activity tracking Providers keep track of and prevent unauthorized login attempts. Unauthorized access to the account is prevented by an automatic monitoring system.

Encryption. Using an encryption algorithm, files are shielded from hackers in cloud storage.

Run a virus check. Files are scanned for known viruses during download.

Protection on the body. There are security personnel on duty and motion detectors set up at the data centers where your stuff is kept. They also make use of warnings for intrusion detection and video surveillance.

network security. Firewalls safeguard networks both within and outside of data centers. They limit access from unapproved areas.

system surveillance. Security flaws are monitored and fixed when they appear by software teams.

Hideouts. You must authenticate your identity in order to access these restricted folders. If someone obtains access to your device or account, they protect your files.

Our Top 3 Board Collaboration Tools For Better Decision Making

Joint decision-making by board members has never been as easy as it is now. After all, not only methods for their adoption are available, but also special tools for joint remote work. 


It is one of the leaders in decision-making for the board of companies. Many review sites indicate a high rating for this software solution. On the portal you can choose the program with which your remote meetings will be efficient and fast. 

With this software, your management team will be able to follow a simple path that will undoubtedly lead to success:

  • Question. To begin with, it is necessary to formulate the question that the team faces. Acute problems and planned situations that arise in the work of the board become such.
  • Agenda. Once the issue is formulated, you can create an agenda—tell the other board members exactly what tasks need to be done and what thorny issues need to be addressed immediately.
  • Meeting. The main part of the decision-making is precisely the meeting of the board – all members gather here. The meeting is attended by a moderator who, with the help of a short oral message or presentation, conveys the agenda to the participants and brings the issue up for discussion.
  • Vote. The program tools allow for transparent and fair voting, taking into account the regulations of a particular company regarding the quorum.
  • Solutions. When a vote is taken, your management team can decide on a particular issue.
  • Order. The crown of the process of finding an answer to a question is the formation of an assignment – you can delegate the performance of specific tasks to subordinates.

All your data is securely protected by the program, it has all the necessary tools for work.


The visual decision rooms implemented by the developers of iDeals are also an effective decision-making tool. The advantage of working with the program is that you can create a chat room in just 15 minutes from any device available to you.

Then other members of the board of the company who is authorized to solve a specific problem can join. The ease of uploading files and working with them greatly increases the speed of decision-making.

You can invite users by e-mail – at this moment you have the opportunity to assign roles to different board members. Someone can only view documents, and someone can comment and edit them. The level of access depends on the role of a particular person in the management of the company.

Intuitive interface, simple and understandable tools distinguish iDeals from many other similar applications.


The creator of this software is Nasdaq, a well-known exchange associated with trading shares of the most advanced technology companies in the world. More than 4 thousand companies around the world have become users of this software, including even such giants as P&G, Starbucks, Lenovo, and many others.

With Boardvantage, you can host virtual meetings, put issues relevant to your company on the agenda, vote, display, and edit documentation. Quick access to documents allows you to work from anywhere in the world, wherever your company’s board members are.

The participants of the future meeting are informed about the upcoming events by the calendar, which is present on the task board of each of the participants.